Data Management Specialist


Posted On: 07.14.2017
Department: IT
Office: Boston, MA

The Data Management Specialist will provide application support for the firm’s document management system along with other database systems managed by the Database Applications Group. This position will report to the IT Database Applications Manager.


Link employee Outlook account folders to the document management system and follow a review process to confirm location and filing status of these messages.

Move folders in the document management system to a new location and update the metadata through a refiling process.

Assist with the import of files into the document management system for incoming attorneys.

Coordinate the transfer of electronic files for departing attorneys.

Assist with the search and collection of data relevant to discovery for Litigation Holds.

Maintain the database information for all employees and their filing status.

Assist with various other document management system support tasks.

Assume additional responsibilities as requested.


Bachelor’s degree required.

1-2 years of relevant technology experience within a professional services environment.

Experience with iManage document import/export tools and processes, and other advanced features and functionality, e.g. folder management, “Re-filing”, etc. desired.

Knowledge of importing/exporting procedures of e-mail, contacts, calendars within Outlook and Exchange using PST files is preferred.

Familiarity with Exchange Server 2007/2010/2013 administration is a plus.

Prior data entry or data reporting experience.

Possess excellent written and verbal communication skills.

Strong organizational and administrative skills.

Excellent attention to detail and ability to execute through to completion.

Creative problem solving skills, reasoning ability and logical thought process.

Ability to work under pressure, prioritize competing demands and meet various deadlines.

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Ability to work independently and as part of a team.

Outstanding sense of customer service.

Enthusiastic, proactive and positive attitude.

Ability to handle confidential matters with discretion.

Must be self-motivated to produce quality work.

High level of integrity and honesty.

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

Flexibility to work overtime when necessary.