Records Assistant

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Posted On: 09.07.2017
Department: Operations
Office: Los Angeles, CA

Description
The Records Assistant, Los Angeles is responsible for running processing, preparing and maintaining all client files for the Los Angeles office. The Records Assistant will ensure the integrity and security of all client files; this person is also responsible for assisting the Records Manager with the transfer of files in and out of the Los Angeles office. The Records Assistant will report to the Records Manager, West Coast.

Responsibilities

Manage maintenance of all files through Elite 3E Records Management System.

Accurately sort, label and file documents for future reference.

Prepare and maintain all client files regarding retention and retrieval of Records at off-site storage facility.

Coordinate all file transfers in and out of the firm for the Los Angeles office with minimal assistance from the Manager.

Perform office scans of files for the file tracking system.

Back up Reception when needed.

Assume additional responsibilities as requested.

Qualifications

Bachelor’s Degree preferred.

2+ years of law firm administrative work experience.

Knowledge of conflict of interest principles in order to define relationships and related parties.

Experience with Elite 3E Records Management System greatly desired.

Possess excellent written and verbal communication skills.

Strong organizational and administrative skills.

Excellent attention to detail and ability to execute through to completion.

Creative problem solving skills, reasoning ability and logical thought process.

Ability to work under pressure, prioritize competing demands and meet various deadlines.

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Ability to work independently and as part of a team.

Outstanding sense of customer service.

Enthusiastic, proactive and positive attitude.

Ability to handle confidential matters with discretion.

Must be self-motivated to produce quality work.

High level of integrity and honesty.

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.

Ability to quickly get up to speed and master new applications and software is critical.

Flexibility to work overtime when necessary.