Legal Recruiting Coordinator

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Posted On: 06.26.2017
Department: Legal Recruiting
Office: Boston, MA

Description
The Legal Recruiting Coordinator is a generalist position that supports the Legal Recruiting team. This individual will be responsible for administrative tasks supporting entry level and lateral recruiting for the firm, and assisting with a variety of recruiting projects. This position will report to the Legal Recruiting Manager (Members).

Responsibilities

Provide administrative support to department management, including scheduling meetings, and coordinating travel arrangements.

Process and track all invoices and check requests, department credit card charges, and expenses for candidate and departmental reimbursement.

Lateral Recruiting

Enter job requisitions in recruiting database, viRecruit and post positions on the firm’s website and with professional organizations and industry publications.

Maintain candidate files for all open positions and all active candidates in, viRecruit. This includes data entry, status updates, maintaining notes, tracking interviews, and ensuring that documents and verifications are compliant with department protocols.

Run reports and export candidate files. Prepare summaries and information packets for review by recruiting team and ultimately section, office and recruiting committee.

Prepare welcome notices and firm announcements for new hires.

Entry-Level Recruiting

Register for on-campus interview programs, job fairs, and student outreach events. Maintain calendar of events.

Help to plan summer associate program orientation and social events.

Coordinate all details to support student recruiting events including assisting with travel arrangements, sending supplies, communicating logistical details.

Track all student applicant information in recruiting database. This includes data entry, status updates, maintaining notes, tracking interviews, and ensuring that documents and verifications are compliant with department protocols.

Assist in preparation of information packets for review by recruiting team and hiring committees.

Prepare offer and declination letters.

Regularly review candidate and search firm records in recruiting database to ensure that information is updated and accurate.

Create and maintain statistical reports summarizing and tracking recruiting activities.

Prepare search firm fee agreements, track terms and expiration dates, grant access for search firms to submit candidates.

Work collaboratively with Legal Recruiting Department staff to support other functional areas, special projects and general department administration.

Assume additional responsibilities as requested.

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Qualifications

Bachelor’s degree required.

1-2 years of recruiting experience in a law firm environment.

Possess excellent written and verbal communication skills.

Strong organizational and administrative skills.

Excellent attention to detail and ability to execute through to completion.

Creative problem solving skills, reasoning ability and logical thought process.

Ability to work under pressure, prioritize competing demands and meet various deadlines.

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Ability to work independently and as part of a team.

Outstanding sense of customer service.

Enthusiastic, proactive and positive attitude.

Ability to handle confidential matters with discretion.

Must be self-motivated to produce quality work.

High level of integrity and honesty.

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

Flexibility to work overtime when necessary.