Billing Specialist


Posted On: 06.20.2017
Department: Finance
Office: New York, NY

Responsible for processing client billing in a variety of formats depending upon the needs of the client, printing of pre-bills and/or final bills for attorney’s review, researching and answering billing and or Finance related questions from attorneys, secretaries and clients as well as inputting and updating invoices on the accounting system.


Understand and comply with individual client billing guidelines

Utilize accounting tools for tracking client specifics

Some invoices will require submission through our E-billing system (E-Hub)

Process client bills (making/confirming appropriate edits to drafts).

Research questionable time/cost entries and pull back up as necessary.

Review finalized invoices for quality.

Ensure monthly billing is completed by firm deadlines.

Resolve specific billing issues (fix client bills) assigned to you from your Supervisor, collections team or from billing attorneys or assistants.

Prepare documentation to obtain approval for write offs and write downs,  etc.

Assume responsibility for managing each attorney’s portfolio of unbilled time/costs, providing status reports to management as needed.

Conduct regular unbilled and A/R maintenance to keep reports current.

Provide billing/payment histories and conduct research should a question arise.

Convey information via Excel spreadsheets or Elite report as needed.

Assist billing attorneys with collection of accounts receivable.

Training of new assistants in Elite.  

Assist with Finance questions and paperwork relating to Trust transactions for Office.

Assume additional responsibilities as requested.


Associates or Bachelor’s degree preferred.

4-5 years billing experience in a professional services environment, Elite Enterprise experience required. Elite 3E experience preferred.

Regular, consistent attendance is an essential function of the job.

Possess excellent written and verbal communication skills.

Strong organizational and administrative skills.

Excellent attention to detail and ability to execute through to completion.

Creative problem solving skills, reasoning ability and logical thought process.

Ability to work under pressure, prioritize competing demands and meet various deadlines.

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Ability to work independently and as part of a team.

Outstanding sense of customer service.

Enthusiastic, proactive and positive attitude.

Ability to handle confidential matters with discretion.

Must be self-motivated to produce quality work.

High level of integrity and honesty.

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

Flexibility to work overtime when necessary.